Zoom Cloud Meetings (New Version)

ZOOM – Functions and Instructions for Use

Introduction to Zoom

Zoom is a straightforward and friendly platform for online chats and video conferences. However, the application is only available in English, making it difficult for some people to use it immediately after launching. Do you need help? We have prepared a short guide to the functions and panels available in the application.

Launching the application

After opening the https://zoom.us/join website or the Zoom application on the phone, tablet, or computer, a window will appear in which you can enter the meeting number (Meeting ID) or paste the meeting link sent by its organizer. You can join the meeting without registering by entering your name as a guest or login to Zoom by entering your email address and password selected during registration.

Main menu

The menu in the main window contains four icons – home, i.e., the main view, chat enabling text conversations, meetings, i.e., the screen of meetings/conferences, and contracts, i.e., a list of saved contacts. There is also a search window at the end, making it easier to find individual program functions.

Main view (Home)

If you are not participating in any meeting, after starting Zoom, you will get the main view from which you can create a meeting (New Meeting), join the meeting (Join), schedule the meeting (Schedule), and share the screen (Share screen). The main view also shows the calendar with the current date and time and a list of scheduled meetings for that day.

Join function

To join an existing meeting, click the Join icon in the main view, and then enter the meeting ID or link to the meeting and the name to be visible during the meeting. The options underneath allow you to turn off audio and video during the meeting.

Schedule function

Scheduling an appointment is an enhanced version of the create option that allows you to schedule an event for a specific date, time, or event duration. The window allows you to select the recurring meeting option – the event will be repeated, e.g., every Thursday at 3 pm. audio and synchronization with the calendar.

Share Screen

The option allows you to provide meeting participants with a view of your own screen, especially for online presentations and lessons.

Chat – Text chat in Zoom

The functions available in the chat panel are quite obvious – based on the list of contacts and people with whom we talked before, we can exchange text messages, transfer files and create group conversations (click the plus button next to Recent à New Chat (new message) or Create New Channel (group conversation channel).

When composing a message, you can choose to take a screenshot (Screenshot), upload a file (File) or add emoticons (the smiley face is visible on the right side of the message panel). Files can be added from your own computer or Dropbox, OneDrive, Google Drive, and Box.

Meetings and contacts

The meetings screen gives you an overview of the personal meeting ID (PMI) you can use when creating your own meetings. The panel also provides insight into scheduled meetings and recordings from previous conversations.

The contacts panel can be treated like a phone book. The tabs visible on the left side allow you to view contacts marked with an asterisk, external contacts outside the Zoom application, contacts from connected applications (e.g., Facebook), and contacts from the cloud imported to Zoom.